The proven migration process of Office2SwissCloud – The path to the ethical Swiss cloud.
SwissCloud Compass – Issue KW 47/2025
By Thomas Marx / November 18, 2025
Introduction: Migration doesn't have to be complicated
The dependence on Microsoft 365, Google Workspace, and other US tech giants is becoming an increasing risk for Swiss companies. Compliance requirements of the revised Data Protection Act (revDSG), unclear data locations, and the constant concern about foreign access are burdening IT managers and CEOs alike.
However, switching to a secure, Swiss, and ethical cloud solution doesn't have to be complicated. Office2SwissCloud has developed a structured, four-phase process that enables businesses and individuals to make a smooth, secure, and efficient transition to the Infomaniak infrastructure .
Infomaniak – Developing the ethical cloud technology for independence in Europe. Without compromising on environmental protection, privacy, and people.
In this article, we will show you step by step how the migration works – from analyzing your existing Microsoft environment to long-term support after project completion.
Phase 1: Analysis and consultation – The basis for a successful migration
Every successful migration begins with a thorough inventory . Without a clear picture of your current IT landscape, hidden dependencies, data duplication, or incompatible systems can later lead to costly delays .
What is analyzed in Phase 1?
Assessment of Microsoft dependency:
- Which Microsoft services are currently being used? (Outlook, Office 365, OneDrive, Teams, OneNote, SharePoint)
- How many user licenses are active?
- What amount of data is affected?
- Are there any customer-specific customizations or integrations that increase data security?
Compliance and risk check:
- Where is your data currently stored?
- Does your current solution meet the requirements of the revised German Data Protection Act (revDSG) and the GDPR?
- What risks does the US CLOUD Act pose with regard to data security and compliance?
Needs assessment for the new Swiss cloud solution:
Office2SwissCloud provides individual consultation to help you select the right Swiss alternatives. Infomaniak offers kSuite , a fully integrated solution that replaces all Microsoft components .
- Email and Calendar (replacement for Outlook and Exchange)
- kDrive cloud storage (replacement for OneDrive and SharePoint)
- Collaborative office suite with OnlyOffice (replacement for Word, Excel, PowerPoint )
- kMeet and kChat offer innovative cloud-based collaboration services. (Replacement for Teams)
- Task management (replacement for Microsoft To Do/Planner )
All servers are located exclusively in Switzerland (Geneva, Winterthur) and the infrastructure is 100% CO2-neutral and powered by renewable energy.
Phase 1 result:
A detailed migration roadmap with clear timelines, resource requirements and cost overview – tailored to your needs .
Phase 2: Migration – Secure and seamless data transfer
After the planning phase, the actual data transfer . Office2SwissCloud handles the complete export from the Microsoft environment as well as the migration to the Infomaniak servers.
What is being migrated?
Outlook and emails:
- Complete export of all emails, contacts, calendars, and tasks
- Preservation of folder structures and email histories
- Seamless setup of the new @ domain or migration of existing domains
Office 365 documents:
- Export all files from OneDrive, SharePoint and Teams
- Import into kDrive with complete folder structure
- Compatibility with Microsoft formats (.docx, .xlsx, .pptx) through OnlyOffice
Teams, OneNote and other tools support seamless data migration to secure Swiss cloud solutions.
- Chat histories and shared files are backed up.
- Transition to kChat and kMeet
- OneNote notebooks are converted into compatible formats to facilitate data migration.
Customer-specific requirements:
Do you have specific applications, macros, or integrations that improve data security? Office2SwissCloud analyzes these in advance and develops customized solutions .
The migration process in detail:
Step 1: Setting up the new Swiss environment
Before data is transferred, the complete Infomaniak infrastructure is configured:
- Creating user accounts
- Setting up email addresses and domains
- Configuration of security policies and access rights
- Integration of Single Sign-On (SSO) if desired
Step 2: Parallel operation to minimize risk
. To avoid downtime, the migration is performed in parallel operation . Your existing Microsoft environment remains active during the transfer .
Step 3: Fully automated data transfer.
Office2SwissCloud uses specialized migration tools for secure transfer:
- End-to-end encryption during transmission ensures maximum security and data protection.
- Automatic validation of the transmitted data
- Continuous monitoring of migration status
Step 4: Selection and configuration of new components.
Together with you, we select the appropriate Infomaniak tools and configure them according to your needs. We pay attention to:
- User-friendliness for your employees
- Compatibility with existing workflows
- Optimal performance and scalability
Phase 2 result:
All data is securely stored on Swiss servers, the new Swiss cloud environment is ready for use and parallel operation is running stably.
Phase 3: Commissioning and training – optimally preparing your employees
The best technology is of little use if your employees can't work with it. That's why Phase 3 crucial for long-term success .
Review of migration data
Before going live, Office2SwissCloud conducts a comprehensive quality control check:
- Completeness of all migrated files and emails
- Functional testing of all components (email, calendar, document access)
- Testing permissions and access rights
- Performance check of the new environment
Competent training for all employees
Office2SwissCloud offers tailor-made training for your team:
- Introduction to the new user interface
- Practical exercises with kDrive, kMail and OnlyOffice
- Best practices for collaborative work with kChat and kMeet
- Tips for optimal use of the new tools
Training formats:
- On-site training at your company
- Online webinars for distributed teams
- Video tutorials and documentation for reference.
- Individual one-on-one training for key personnel
Continuous support and adjustments
Office2SwissCloud will remain by your side for the first few weeks after the migration:
- Hotline support for urgent questions
- Improvements as needed
- Additions of additional features
- Performance optimization
Phase 3 result:
Your employees are working productively with the new tools, all systems are running stably, and any teething problems that may have occurred have been resolved.
Phase 4: Long-term support – your single point of contact
The migration is complete – but Office2SwissCloud won't leave you on your own. As your single point of contact, we will continue to support you even after the project is finished .
What does the support include?
Technical support:
- Help with technical problems
- Support for updates and new features
- Troubleshooting unexpected challenges
Strategic consulting:
- Optimizing your Swiss cloud usage
- Consultation on new Infomaniak features
- Adapting the environment during business growth
Security updates:
- Regularly check the security settings
- Implementation of new compliance requirements
- Backup strategies and disaster recovery
Continuous development:
Your requirements change, your company grows – Office2SwissCloud continuously adapts your Swiss cloud solution to new needs .
Result Phase 4:
You have a reliable partner who will support you in the long term and ensure that your Swiss cloud solution functions optimally.
Why this 4-phase process works
Experience shows that successful Swiss cloud migrations follow a clear process for compliance and data security. Office2SwissCloud has tested and continuously improved this approach in numerous projects.
The advantages at a glance:
✅ Structured: Each phase builds logically on the previous one
✅ Low-risk: Parallel operation and testing minimize downtime
✅ Transparent: You always know where you stand in the process
✅ Individual: The process is adapted to your specific needs
✅ Sustainable: Long-term support ensures lasting success
Your next steps towards digital sovereignty
The path to a secure Swiss cloud begins with a conversation. Contact Office2SwissCloud for a free, no-obligation consultation :
- Schedule an initial consultation – Describe your current situation
- Get a free analysis – We assess your migration needs
- Request a quote – Transparent cost overview without hidden fees
- Start your migration – with an experienced partner by your side
Contact:
📧 info@office2swisscloud.ch
📞 Book a free initial consultation
FAQ – Frequently Asked Questions about Swiss Cloud Migration
1. How long does a typical migration from Microsoft 365 to Infomaniak ?
The duration depends on the amount and complexity of the data. For startups and individuals, it takes 1-2 weeks. For SMEs with 10-50 employees, the migration typically takes 2-4 weeks. Larger companies or complex environments can take 6-12 weeks. In Phase 1, Office2SwissCloud will create a detailed schedule for your specific project.
2. Will data be lost or downtime occur during the migration?
No. Thanks to parallel operation , your Microsoft systems remain active throughout the entire migration. The switchover only takes place after all data has been successfully validated. Downtime is reduced to an absolute minimum – typically just a few hours for the final switchover .
3. Are the new tools compatible with Microsoft formats?
Yes, completely. OnlyOffice in kSuite is 100% compatible with Microsoft formats (.docx, .xlsx, .pptx). You and your business partners can continue working in the familiar formats. Even complex formatting is preserved .
4. What does the migration cost and how much will I save afterwards?
Migration costs depend on the scope and are calculated transparently in Phase 1. Ongoing costs for Infomaniak kSuite are typically 10–30% lower than those of Microsoft 365 licenses with the same or better functionality. Many customers recoup their migration costs within 12 to 18 months.
5. What happens if we need support after the migration?
Office2SwissCloud remains your single point of contact even after project completion. You receive continuous support, training as needed, and strategic advice for the optimal use of your new Swiss cloud environment. Long-term support contracts are flexibly structured.
